Planning a group getaway can be exciting….but it can also feel overwhelming. Whether it’s a family reunion, a celebration trip, or just a fun adventure with friends, getting everyone on the same page (and in the same place) is no small feat! That’s why I’ve created this “The Ultimate Group Trip Planning Guide.”

Step 1: Define the Group’s Vision

- Who’s going? Friends, family, coworkers?

- What’s the vibe? Relaxing, adventurous, cultural?

- What’s the goal? Celebrating, reconnecting, exploring?

Pro Tip: Start a group chat or email thread to get everyone involved in brainstorming.

Step 2: Pick the Perfect Destination

- Consider the group's preferences:

 - Beach vibes (Cancun, St. Lucia)

 - Cultural immersion (Rome, Kyoto)

 - Adventure (Costa Rica, Iceland)

- Factor in travel time, budget, and accessibility.

Pro Tip: Narrow it down to 2–3 options and let the group vote.

Step 3: Budget for Everyone

- Set a per-person budget upfront (include flights, accommodations, meals, activities).

- Identify must-haves vs. nice-to-haves.

- Offer flexible payment plans if possible.

Pro Tip: Be clear about costs and deadlines to avoid last-minute surprises.

Step 4: Create an Itinerary That Works for Everyone

- Mix group activities with free time for flexibility.

- Include something for everyone (relaxation, adventure, food, culture).

- Avoid overpacking the schedule—leave room for spontaneity.

Pro Tip: Use polls to decide on activities so everyone feels included.

Step 5: Stay Organized

- Assign roles: Who’s booking flights? Who’s researching restaurants?

- Share all the info: travel documents, itineraries, and emergency contacts.

Pro Tip: Appoint a group leader to make decisions if needed (that could be you!).

Step 6: Book with Confidence

- Work with a travel advisor (like me!) to:

 - Secure group discounts.

 - Handle logistics like transfers, room blocks, and reservations.

 - Provide expert advice so you can relax.

Step 7: Have Fun and Make Memories!

You’ve done the work—now it’s time to enjoy. Don’t stress if everything doesn’t go perfectly. Focus on the moments that matter and make the most of your time together.

Need Help Planning?

I specialize in stress-free group travel planning! Let me handle the logistics so you can focus on making memories.

📩 Ready to start? Reach out to me today!